The Proper Use of an Email Account
An email account uses resources that are finite. Good examples of
these resources are the disk space where email messages are stored and
the network bandwidth that is consumed whenever an email is sent. In
order to help conserve these resources, please observe the following:
-
Periodically check and
clean ALL your mail folders.
Delete and purge messages or folders that are no longer of interest.
A good example would be a message or folder you have not opened in
the last 6 months.
-
Do not send or forward
junk email.
Examples of these are inspirational messages, jokes, chain letters,
etc. These do not relate to official Ateneo business and can consume
a significant amount of resources, especially those messages with
attachments.
-
Safeguard the
confidentiality of your account.
Refrain from subscribing to a large number of list servers or
registering at commercial websites. Not only will your address be
known to people who do not necessarily need to know, you will also
most likely end up receiving a lot of unsolicited junk emails.
-
Safeguard the security
of your account.
Do not let other people use your account. Choose a good account
password as explained
here and
change it at the
prescribed
interval. Refrain from having programs remember your
passwords for you as you will tend to forget them later on. This
will also allow anybody using your computer to use your account.
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