Guidelines for the Mail System

The mail system is on the e-mail server,, and hosts user accounts under the domain.

On 10 August 2003, Sunday, the email server that is currently being used by the APS community will be RENAMED as and a NEW mail server will be installed under the name The new server will have a new operating system with a full-featured web interface, email anti-virus, and better backup systems.

All active user accounts will still be accessible by the same methods; the only difference is the name of the server. However, the server will be RETIRED on 31 October 2003.

For the new
The user database (usernames and passwords) will be the same as that of, but due to the large system difference between the old and new servers, users will have to migrate their account data (mail folders and addressbooks) manually before the deadline above. Migration procedures can be found here. All new incoming emails will be received by this server starting August 11, 2003.

Accounts can be accessed from anywhere through a web interface located at Within APS-Rockwell, Outlook 2000, Outlook Express 5, Eudora 5.1.1, and Netscape 7.0 can also be used with an encrypted version of the POP protocol.

Instructions on configuring these mail clients can be found here.

Sample screenshots of the web interface can be found here.


  • The policies for the new system can be found here.
  • Users have the responsibility, and a personal stake, in securing their accounts. Some basic guidelines on how to select a good password can be found here.
  •  Important email DOs and DON'Ts.